Mapping Tennessee
2018 Conference

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​Pre-registration (ends February 2)............$190
Early (2/3 - 3/2).............................................$225      
Standard (3/3 - 4/3)......................................$250
Late (4/4 - day of conference).....................$275
Onsite ............................................................$300      
Students ..........................................................$75
Single Day Attendee.....................................$150
Attend the Social with a guest: .....................$15

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Call for Presentations

​Call for Presentations

2018 Annual TNGIC Conference
Montgomery Bell State Park
1020 Jackson Hill Road
Burns, Tennessee 37029

April 24-26, 2018

The 2018 Annual TNGIC Conference planning committee is currently accepting presentation abstracts for the upcoming conference at Montgomery Bell State Park!
Please review the guidelines and fill out the form below for consideration.

Questions and abstracts should be directed to: David Light 

  • All presenters must be registered for the conference for at least one day.
  • Each moderated presentation will be allocated 25 minutes – including time for questions from attendees.
  • Wired and wireless internet (if needed – note below), electricity, projector and screen will be provided. 
  • Deadline for submission is March 1, 2018. Please submit abstracts as early as possible.
  • Presentations will be selected based on topic, content, and time available. All authors will be notified after the selection process.
  • Please note: There are a limited number of presentation slots available. We cannot guarantee that all submissions will be accepted.
  • To submit, please copy the text below to an email, include the information requested, and email to David Light.

Presenter Name(s):
Brief Presenter Bio (Please consider a 250-word limit):
Primary Contact (PC):
PC Address:
PC Telephone:
PC Email:
The presentation’s technical level is: ____Beginner ____Intermediate ____Advanced
Is the paper a vendor service/product/application? ___Yes ___No
Working Title of Paper:
Description of Paper or Abstract (150-word limit):
Internet access needed for presentation? ___Yes ___No

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​​​Exhibitor and Sponsorship Opportunities

Vendor registration deadline is March 23rd  *** Register early for preferred booth selection

Contact Kevin Bingham or Brant Sollis for additional information @ 901-457-2360

​​Exhibitor and Sponsorship Opportunities

This year we are offering vendors the opportunity to be a platinum, gold, or an exhibitor level sponsor. Each sponsorship level allows companies digital advertisement space, attendee registrations, vendor booth areas and much more!
Details are below.

Platinum Level Sponsor (Limit 4) - $2,000
  • 4 Attendee Registrations (value $1,000)
  • 15 Minute Presentation During Lunch (Premium Time)
  • Double Booth Space (10x20)
  • Lunch Sponsor
  • Sponsor listing in Guidebook app*
  • Increase Booth Traffic Participation (value $125)
  • Logo/Link on the TNGIC Web Site for 1 year
  • Business Card Listing / Advertisement In
  • All Quarterly TNGIC Newsletters for 1 year

Gold Level Sponsor - $1,000
  • 3 Attendee Registrations (value $750)
  • Booth Space (10x10)
  • Sponsor Listing in Guidebook app*
  • Increase Booth Traffic Participation (value $125)
  • Logo/Link on the TNGIC Web Site for 1 year
  • Business Card Listing / Advertisement In
  • All Quarterly TNGIC Newsletters for 1 year

Exhibitor Level Sponsor - $600
  • 2 Attendee Registrations (value $500)
  • Sponsor Listing in Guidebook app*
  • Booth Space (10x10)
Other Sponsorship Opportunities
In addition to the options above, we also offer the following sponsorship opportunities which provide high profile company recognition to all
 attendees: Lanyards, Pads/Pens, Break/Lunch Sponsor, Social Event Sponsor, Raffle Prizes, Event Prizes (Geocache and Golf Tournament).
Please contact Kevin Bingham for more information about these opportunities.

Increased Booth Traffic
As with previous conferences, we are offering vendors the chance to participate in the Increase Booth Traffic option for $125. Each participating vendor will be given a paper punch with a unique symbol. Each attendee will be given a postcard in their registration packet that shows the participating vendor logos. The object is for the attendees to acquire a punch from all of the participating vendors in order to be eligible to win a prize!!!

TNGIC is attempting to go fully-digital this year (with some exceptions). The conference agenda will be published using the Guidebook mobile app. Each vendor will be provided a listing in the Guidebook app with space for a logo and brief write-up. Additional vendor advertisements for sponsors will include:
  • Signage around the conference
  • Verbal appreciation at key events
Conference Breaks
During the morning and afternoon breaks, snacks and refreshments will be provided in the Vendor Area for increased traffic. This provides a tremendous opportunity to interact with conference attendees!

How to Register
Please contact Kevin Bingham or Brant Sollis @ 901-457-2360 or register online at: Registration - TNGIC 2018

Call for Presentations
An additional way to increase your presence at the conference is to submit an abstract for presentation. This is a great way to highlight a successful project or solution to potential customers.
Contact David Light or online at: Presentations - TNGIC 2018

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​​​The Map Gallery

​The Map Gallery
Digital Submittal Form
Deadline April 16, 2018
Contact: Lynn Barrett
​The 2018 TNGIC Annual GIS Conference Map Gallery!
We are excited to announce the Map Gallery for 2018! TNGIC members are invited to download, fill out, and submit the submission form with detailed information on map categories, judging, size requirements and guidelines.  You can find the form here.

Map Judging and Awards
Our map contest will feature awards in 5 categories.

-Best Cartographic Design - Awarded to the map that artistically employs the elements of cartography without compromising use and functionality. Maps will be judged on fundamental cartographic principles including figure ground representations, visual hierarchy, color selection, typography, symbology, overall aesthetic appearance, etc.

-Best Analysis - Awarded to the map that is best designed to display the results of spatial data analysis and presents the information in an unbiased way, allowing the viewer to extract their own conclusions, utilizing the map as a tool.

-Best Student Project – Awarded to the best overall student project. Submitted maps may be cartographic or analytically focused.

-Best Online Map ​ – Awarded to the best Online Map using ArcGIS online. Map entries will be judged before the conference. At this time this category will not be eligible for the Viewers Choice award.

-Viewers Choice – Award chosen by the attendees for the best overall poster.

Rules and Regulations 
General poster size should be no larger than E-sized (34 in X 44 in). A .pdf of your map (96 dpi) must be submitted via e-mail to the map gallery coordinator ( by April 16, 2018 to be considered for judging and awards.

Conference Proceedings
Maps are to be checked in at the conference registration table.
Authors will be available in the map gallery at a time designated in the conference agenda to answer questions about their map.
Award recipients will be announced during lunch of the second day of the conference.

Attention 4-H members: Enter the Tennessee 4-H GIS Contest, sponsored by TNGIC and UT Extension. Contact your local UT Extension 4-H agent for details.

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Pre-Conference Training ​April 24, 2018

ESRI Mobile Mapping 1:00-4:00

​ArcGIS - Mobile Solution Offerings  ( ~2 Hours)  
​Primary Instructor(s):   John Miller, Esri Solutions Engineer
Extending GIS into the field is one of the fastest growing uses of GIS, driven largely by the advancements and availability of smart phones and tablet devices. This workshop will empower you to modernize your field workflows and power your enterprise with ArcGIS apps. Whether you need to manage a mobile workforce or monitor real time emergencies, learn how to improve field-to-office workflows by leveraging Esri’s field mobility apps to collect data, ask questions, manage operations, and boost efficiency.
  • Field Operation Workflows - Plan, Manage, Navigate, Capture, Monitor, Report
  • Solutions Deployment        
  • Resources 
​LiDAR 8:00 - 12:00
QGIS/Open Source 12:00 - 4:00

Annual Golf Scramble

​TNGIC 11th Annual Golf Scramble @ GreyStone Golf Course
April 24, 2018 – 2555 Hwy 70 East, Dickson, 37055

Time: Buffet Lunch starts @ 10:45AM & Tee Off – Shotgun Start at NOON!!! (CST)
Course: Designed by PGA Tour pro Mark McCumber, GreyStone Golf Club offers a challenging yet fun round of golf to competitors of all skill
levels. Located in historic Dickson, the golf course is a short drive from Montgomery Bell State Park and is easily accessible from throughout
Middle Tennessee. We trust you will enjoy our golf course.

Price: $75, includes green fees, range balls, cart, lunch, and a chance of some good prizes
Register: Please register during your 2018 Registration OR Send check (made out to TNGIC) to: Sam Moffat, 428 Scenic Drive, Knoxville, TN 37919
Format: 4‐man scramble. Register on Reg‐online, Sign up and we will assign 4 man teams the day of the tourney or if you have a team already
formed, please email Sam Moffat with your team member names. Please note – all team members must be registered for the golf tourney on Reg‐Online.

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​​Annual GeoCache Event

​Annual GeoCache Event

What it is: Geocaching an outdoor treasure hunting game using GPS enabled devices. Participants navigate to a specific set of GPS coordinates and attempt to find the cache. The Cache can be anything from a container full of items or a physical item that you have to describe. This is a great event for adults and children alike!

​When: April 24, 2018 @ 3 PM
​Price: Free!!! Just Bring your Trimble or Recreational GPS. If you do not have a GPS, one will be provided for you. ** Please email Cliff Hoeffner if you need a device provided **

Software Instructions: If you are using a Trimble GPS handheld, a TerraSync datafile will be provided for you. For recreational GPS users, a CSV files will be provide with the coordinates of the caches.
How to Register: Please register at the 2018 Registration.

​​Questions: Contact Cliff Hoeffner

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Board Nominations

​It’s time to request nominations for the TNGIC Board of Directors. The Board of Directors is the governing body of TNGIC and is elected by the general membership.  There are eleven voting Board members.  There are openings for 4 new spots this year.      
Since the Board of Directors represent the TNGIC membership, board member attendance and participation is critical. Quarterly Board meetings are scheduled by the TNGIC President and attendance is required.  These meetings may require time and travel. Supervisor approval is highly recommended. 
Requirements for TNGIC Board of Director members include, but is not limited to:          
Attend quarterly Board of Director meetings.Attend the Annual ConferenceServe a 3 year term.Serve as a TNGIC officer if elected by the Board of Directors.Serve as a TNGIC committee chair, committee Board liaison, or committee member. 
TNGIC Board of Director nominations should include the nominee’s name, employer, a brief biography and a headshot photo.  These will be shared in an email to all TNGIC members and will be included in the 2018 Conference program so that members can learn about you in advance of voting.  Nominations should be sent to Kurt Butefish at by COB on April 9, 2018.  Candidates will be selected from the nominations.  Voting will be held during the Annual TNGIC Conference at Montgomery Bell State Park on April 26, 2018.
This is a tremendous opportunity to get involved with TNGIC!
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​Student Assistantship 

​The TNGIC Annual GIS Conference is a great place to learn about GIS in Tennessee and network with potential employers.  TNGIC offers a LIMITED number of assistantships to qualified undergraduate and graduate students to cover the Conference registration fee, meals, workshops, and social activities.  Check out the Conference web site for all of the details!  Application Deadline: March 23, 2018.  Spaces are limited - Apply NOW! 
To be considered for these scholarships:
  1. Fill out the application form and email to:
  2. Sign-up for a volunteer opportunity and work the TNGIC booth during the Conference
  3. Must submit a copy of a valid student ID with scholarship application
  4. Attend the mandatory student orientation meeting on April 25, 2018 at 8:00 AM.
  5. Have your professor/instructor write a brief statement of recommendation and email
  6. Application forms and recommendations must be received no later than:  March 23, 2018
Download the application form here.

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Student Presentations

​Tennessee Geographic Information Council
2018 Student Project Presentations

Purpose: Education is a central component of the Tennessee Geographic Information Council’s (TNGIC) mission. The purpose of the TNGIC Student Project Presentations is to encourage and support students’ education through the completion of commendable GIS projects.
TNGIC hopes to make numerous awards annually, available to any qualifying undergraduate or graduate student enrolled in a college or university in the area served by TNGIC.

Eligibility and Requirements:
• The applicant must be an undergraduate student currently enrolled and in good standing at a college or university in the area served by TNGIC.
• The applicant must be enrolled Full-Time (Part-Time will be considered, but Full-Time applicants are preferred), or at a minimum must have completed at least 12 credit hours in consecutive semesters.
• Applicants may be from any academic discipline; however, the project undertaken must involve GIS.
• The applicant must submit a completed application.
• The applicant must be available to give a 20-30 minute presentation on his or her work at the TNGIC Conference, held April 25-26, 2018.
• TNGIC will be given permission to use the resulting project materials, copies of the materials, or make reference to the materials, to promote the student presentation program and to advance the mission of TNGIC. Actual ownership of resulting materials will remain with the applicant.

Preference will be given to projects based in the Tennessee area.

Deadlines and Evaluation: The deadline for submitting completed written applications is March 23, 2018. The TNGIC Student Presentation subcommittee will evaluate and score all written applications based on the information provided by the applicant and select the Student Presentation winners, who must present their research at the TNGIC Conference at Montgomery Bell State Park. Finalists must give a 20-30 minute presentation outlining their project/work at the TNGIC Conference (April 25-26, 2018). Presentations will be evaluated and scored by the Student Presentation subcommittee. The TNGIC Board of Directors will award three Student Presentation awards, based on the recommendations of the Student Presentation subcommittee. The Board reserves the right to withhold Student Presentation awards if requirements or eligibility are not met. Announcement of the Student Presentation award will be made at the closing session of the TNGIC GIS
Day Conference (the closing session is typically scheduled at the end of day two of the conference). Disbursement schedule is at the Board’s discretion. Three awards will be presented - $250, $150 and $100 (a plaque will also accompany each award).
Applications, as well as scoring criteria for both the written application and presentation, are available at the TNGIC website:
Student Presentation Application Guidelines

Please complete the TNGIC Academic Student Presentation Program Application Form and submit it along with a written application.

More information and complete instructions can be found in this pdf.

Applications can be submitted as scanned PDF's, Word documents, or jpg files to Kristen Johnsey
Written Application Deadline is March 23, 2018

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